The Off-The-Shelf Versus the Custom Database System

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Custom Database System – How you gather, report and manage your business data is one of the most significant factors in your success – even when you are a small startup company. Every veteran business manager suggests that you use some type of report server database to help manage your data. This tool is crucial to effective data-driven decisions and prevents you from making trial-and-error mistakes. The productive use of data is indispensable. It is the tool you will most rely on to bring awareness, development and success to your business.

In today’s market hunch based, decisions or trial and error processes no longer work.  It’s crucial that you track your accomplishments and failures in marketing, personnel training, operations and finance. Keeping accurate records and reports is the basis of effective managerial decision-making, and in the current business environment this can only be accomplished through the use of sql server report services.

Creating manual reports at every needed stage is an inefficient use of your time and money. However, when it comes to database management systems, there are two types; the off-the-shelf and the custom-made system.

The Difference

While an off-the-shelf report server database system offers immediate readiness, it is very generalized in nature. This type of database only offers a ready-to-wear, shoot-from-the-hip type of solution. Once installed, you’ll find there are situations where there are more input fields than you really need, and you’ll also find these off the shelf systems lack fields that are essential to your operations. Too often, this results in your needing to find work around processes that involve more time and the need for data duplication. This type of data system may not provide the exact report structure you need either.

On the other hand, a custom SQL report server database system focuses directly on your operational needs. To create this product for you, a skilled the database developer spends time getting to know your business, your current management operations and studies you needs (both current and future). After, discussing and agreeing on a database solution for your business requirements, he proceeds to develop a data-management system that streamlines solutions to those needs. This data system will have specific tables, forms and reports templates that define your business operations.

Which Should I Choose?

A generalized database application is immediately ready to use. However, this “get me now” solution could result in additional monetary and workforce expenditures. You may need to frequently re-input the same information in various fields to get the system to function the way you need. Some businesses choose this option over a customized a database because they believe it to be the inexpensive option.

In reality, a custom database design doesn’t have to be expensive, but even if it is, the initial costs are compensated by the savings in long-term operational expenses. In most cases, you can build a basic custom system at about the same cost of an out-of-the-box solution. This base system may have an initial limited functionality, but you can add features and processes as your business grows.

The Future

Note that a properly designed custom database offers growth potential as well. In other words, you can start out with a small database system and as your business grows, so you can develop your database system further, until it offers you the full functionality you need.

Bottom Line

Businesses that have experience in using both types of report server database  tools, find that having a custom basic system offers more efficiency than an off-the-shelf database solution. A customized basic system meets more of the reporting and analyzing needs for your specific operations.

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